Donseed, the UK-based workplace management solutions provider, integrated MorphoTablet into its time-tracking software to deliver a solution to industries looking to reduce security risk, improve health and safety and save money.
Time validation of a mobile workforce can be one of the most important issues an employer has to control, as it directly affects individuals’ pay and businesses’ profit.
In particular, enterprises operating across vast, multiple or remote sites face a major challenge in tracking employee hours, as well as making real-time attendance records available at all times. Construction companies for instance are only onsite for a limited time, during which installing phone and broadband lines is often not practical.
Therefore they have found it difficult to collect accurate time and attendance information in the field. Also, paper-based time sheets are time-consuming,
lead to data entry errors and can increase payroll costs as individuals can falsify manual documents.
Conventional fixed electronic time clock units would help eliminate imprecisions and frauds but can hardly operate in temporary or moving working environments.
Safran developed MorphoTablet, a touchscreen device equipped with a fingerprint scanner and a high resolution camera, for where mobile identification is required.
Donseed (system) saves us 10 to 15% on the labour costs,
which would equate to about £3m a year.” Graham Payne, finance director, GCL
This combination enables the registering of individuals directly on location, by inputting their demographic information directly on the device’s touchscreen, taking photos with its rear camera, and then pairing these with their fingerprint data.
It then becomes possible to verify the identity of a registered person any time and anywhere, using the tablet to capture his/her fingerprints and comparing them with those previously stored in its database.
As MorphoTablet communicates via Bluetooth, Wi-Fi and cellular networks, it can easily send real-time data to a central server. This can be coupled with the exact location of the device, given by its embedded GPS sensor.
In terms of cost savings, the device gives you real, accurate
time of how long people have been on site. One of the
health and safety benefits of the system is that in case of fire
evacuation, it clearly shows who is still on site and so who needs
to be and has been evacuated.” Tom Pilborough, assistant site manager, ISG
MorphoTablet comes with a software development kit, so that developers can build custom applications to answer specific needs through dedicated workflows and graphical user interface coupled with a Cloud-based software
Donseed is a long-term Safran partner, which has delivered workplace management solutions to over 800 sites throughout the UK and Ireland. Donseed not only developed a specific Android application for MorphoTablet, they also integrated it into their time-tracking software so as to offer an end-to-end solution to enterprises, with a managed service and a business intelligence reporting platform.
https://www.youtube.com/watch?v=hgJhtTotcG8
When individuals arrive at a site, they immediately register their profile on location. Data is pushed via mobile networks and stored on secure servers in the Cloud. End-user privacy is protected as the system relies on fingerprint templates, i.e. numeric representations of the fingerprint, and does not store fingerprint images. Captured data can be a custom application, worker initial registration (contractor name, first/last names, photo, fingerprints, etc.), protection equipment checklist, health & safety statement compliance, or sign in/sign out (who, when, where).
Accessed by Donseed backend software via the web and also pushed back to other MorphoTablet devices deployed on various locations. This has several benefits.
First, employees only have to register their templates once in order to access various sites.
Donseed software also makes it possible to delete employees’ fingerprint templates from a central location from all sites if they leave the company, ensuring they no longer have access to job sites.
One of the main benefits for us on site is that the operators
know that they have to clock in and out. If they don’t, there
is a penalty: their wages will be wrong. The majority of the
lads welcomed (the system) because they knew they were
responsible for generating their own wages.” Pat Dervan, Site Manager, GCL
Furthermore, employees and contractors can be given temporary access to a specific site or area for a few hours. When registered employees arrive at (leave) a site, they clock in (out) using their fingerprints to authenticate themselves.
A record featuring employee’s identity, clock in or out time and place) is immediately sent to Donseed back office portal. This eliminates buddy punching, ghost workers and data errors, which leads to increased productivity.
A health & safety module is integrated to the mobile reader. If an operative’s certification for a required skill has expired, when they authenticate onsite a warning notification email is automatically generated and sent to assigned managers to alert them that a non-compliant employee is onsite.
By adding MorphoTablet to its workplace management solution, Donseed has been able to help its customers reduce the administrative hassles of managing paper-based time sheets. The mobile fingerprint device makes it possible to automatically collect time and attendance information.
The data stored by Donseed back office portal can be used for:
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